NACCHO Toolbox

Expand all | Collapse all

Best Practice Guide to Host Virtual Conferences and Training?

  • 1.  Best Practice Guide to Host Virtual Conferences and Training?

    Posted 05-21-2020 16:48

    Many state and local health departments are transitioning from complex in-person conferences (not just a one-time committee/group meeting) to be fully virtual. I'd be interested in a best practice guide, across any discipline that suggests ideas to host multiple, day-long training's, that otherwise would be reasonable if in person. 

    Picture this: there is an in-person, daylong conference with multiple breakout sessions. How might this be restructured when transitioning to be virtual? Should the strategy be focused on more on-demand/ pre-recorded training's? This obviously omits the benefit of real-time webinars. Any best practice guides or lessons learned?

    Nicholas Hines
    Grant Coordinator


  • 2.  RE: Best Practice Guide to Host Virtual Conferences and Training?

    Posted 4 days ago
    Hello @Nicholas Hines, thanks so much for posting about your event in the Toolbox community! I know we personally touched base about this topic a few weeks ago, but it wanted to respond online to see if we could get any more responses. It would be helpful to see if others in local health are planning similar virtual events, can share lessons learned, or know of existing guidelines.

    As a quick follow-up from NACCHO, we're hosting our first in-person event that has transitioned to a virtual conference, NACCHO 360, on July 7. I'll see if we can collect our best practices to share after the conference. Last year we hosted the Local Health IT (LHIT) virtual conference as a daylong conference. We didn't have any breakout sessions, as we were focusing on hosting a simple virtual conference, but we had a positive experience using Zoom. During the conference, we had a mixture of pre-recorded and live sessions. Live was helpful for the sessions that needed more Q&A. From personal experience, I highly-recommend recording evergreen content -- or material that likely won't change in the next year -- as this would save you (or your team) some time having to repeat the information.

    If you find any guidelines from colleagues, definitely let me know and we can upload it to the Toolbox to share more widely. Mahalo and it's great to hear from you.

    Angie McPherson
    Website Specialist
    National Association of County and City Health Officials (NACCHO)
    Washington, DC DC